Transform your collections management effortlessly with Collector Systems—the ultimate solution for museums, institutions, historic homes, foundations, archives, and more.
Collector Systems is the leading cloud-based collection management solution for managing fine art, furniture, decorative arts, and more. For more detailed documentation, we have an Art Museum module with expanded fields.
Collector Systems provides sophisticated tools for easily maintaining standardized records in archives and historical collections.
Modules tailored for the demands of natural history collections empower you to keep all your data organized and accessible, with built-in tools for full and precise taxonomic classification.
For fieldwork, research, and management, Collector Systems provides the complete cataloging solution for archaeological and ethnological collections.
Take charge of collections management with built-in workflow for every process: Entry, Acquisitions, Exit, Deaccession, Disposal, Condition, Conservation, Exhibitions, Loans, Shipments, Publications, Valuations, Insurance, Repatriation, and more.
Collector Systems is Spectrum compliant, which is the UK museum collections management standard that is also used around the world.
At Collector Systems, we understand that every collection is unique. That’s why we offer a turnkey CMS that can be tailored to meet your collection’s specific needs.
Need to catalog more than just an art collection? We have classifications available for Art, Archives, History, Biology, Paleontology, Geology, Jewelry, Clothes, Cars, Wine, Archaelogy, and Ethnology. Customize your account for your collection. Have more than one classification? No problem. CS accommodates various types of objects in a single account, eliminating the need for separate systems!
While our extensive set of fields and features accommodates the needs of most of our clients, we also offer a set of customizable, fully searchable, user-defined fields.
Let us streamline your experience by hiding unnecessary fields and tabs, populate controlled vocabularies, adding personalized user-defined fields, constructing tailored reports, and more. Overwhelmed by too many fields and tabs? Effortlessly declutter your interface with our intuitive Hide/Show & Reorder feature.
Built-in access to Chenall’s Nomenclature 4.0, ITIS, Getty AAT and ULAN. Introduction of specialist lexicons including Paleobiology DB, GCMS, OBIS, SESAR, ZooBank, ASMIS and GDB.
Connect temperature and humidity readings from any data logger directly to your object records, ensuring that environmental data is never isolated from the collections it is meant to protect.
Coming Soon: Through our integration with Conserv, environmental monitoring becomes an extension of your collections management workflow.
Access live temperature, humidity, and climate trends directly alongside one or many objects, giving your team the full picture in a single place.
Track the precise location of everything in your collection.
Locations are organized as a tree, allowing for unlimited sub-locations to capture the precise inventory of each object.
Capture specific location details and keep track of who moved an object and when, including the current and permanent (home) location, status, inventory date, contact name, and memo.
Streamline record browsing and sorting, maintain automatic location history, and include comprehensive historical data in reports for a complete overview.
Use our mobile app to easily update the locations of any object, whether that is on the museum floor or in storage.
Reports how you need them. Easily create custom reports and templates.
Our intuitive report generator empowers users to create a diverse range of custom reports and saved templates. Built with accessibility and versatility in mind, this tool allows you to generate reports on any dataset, based on search criteria, filters, grouping, record type (exhibition, loan, etc.), or the entire collection.
Express your collection vividly with illustrated reports. Whether it’s conservation reports, condition reports, loan reports, insurance reports, or more, Collector Systems offers a seamless way to generate visually engaging documentation.
Access your collection anytime, anywhere with our mobile app.
Update locations, create condition reports, and manage your collection with ease from the comfort of your office, home, or even on the go with our iOS or Android app.
Make a lasting impression by sharing your collection with a global audience. Collector Systems offers our WordPress Theme and Plugin, designed to enhance your digital footprint and engage a wider audience.
At Collector Systems, we’re committed to exceptional support. New team members or in need of a refresher? Enjoy complimentary web training sessions with our dedicated Support Team.
Contact us easily via email, phone, or web meeting (Zoom) for all your collections management needs. Plus, explore our user-friendly Knowledge Base for quick answers and step-by-step tutorials!
Allow our team of registrars to handle your data migration. We will collaborate with you to extract information from your old system and seamlessly transfer it into your new account, ensuring a smooth transition with a fresh set of data, including documents and images.
Your collection’s security is our priority. Collector Systems ensures that your data is safe, giving you peace of mind.
You decide who gets invited and maintain the ability to revoke access at any time. The user is invited to set up their own username and password to access the group. Customize which fields are available for each object, keeping private information private.
Test-drive the most powerful, secure and customizable collection management system today!
Museum collection management software is a specialized database designed to help museums, archives, historical societies, and cultural institutions catalog, track, manage, preserve, and share collection information. It centralizes records for objects, locations, loans, exhibitions, conservation activities, images, documents, and more.
Collector Systems is used by museums, historic houses, historical societies, archives, university collections, foundations, corporate collections, and other cultural heritage organizations that need a secure and flexible way to manage collection records.
Yes. Collector Systems supports art, archives, archaeology, ethnology, history, natural history, paleontology, geology, biology, decorative arts, textiles, jewelry, vehicles, and mixed collections within a single platform.
Yes. Museums can track incoming and outgoing loans, exhibition schedules, object movements, lenders, borrowers, insurance information, shipping details, and associated documentation.
Yes. Museums can create and manage detailed condition reports, document conservation activities, attach images, record treatment histories, and maintain complete object care records.
Yes. Collector Systems is highly configurable. Institutions can create custom fields, controlled vocabularies, reports, layouts, and workflows to match their collections management practices.
Yes. Collector Systems integrates with WordPress and Drupal websites, making it easy to publish selected collection records and digital assets for researchers and the public.
Yes. The Collector Systems mobile app allows users to update object locations, conduct inventories, create condition reports, scan barcodes and QR codes, and access collection records from the field.
Our implementation team assists with data migration from spreadsheets, legacy museum databases, and other collection management systems. We work closely with each institution to map data, validate records, and ensure a smooth transition.
Collector Systems provides onboarding assistance, training sessions, documentation, a knowledge base, and ongoing support via email, phone, and web meetings.
Yes. Collector Systems helps museums document and manage the collections stewardship activities commonly evaluated during the American Alliance of Museums (AAM) Accreditation process. Institutions can maintain comprehensive records for acquisitions, cataloging, inventories, conservation activities, loans, deaccessions, location tracking, and collections policies, helping support professional collections management practices.
Collector Systems supports the workflows commonly associated with the SPECTRUM Collections Management Standard, including object entry, acquisition, cataloging, inventory control, location and movement control, loans, condition checking, conservation management, and deaccessioning.
Yes. Collector Systems is used by museums and cultural institutions worldwide and can be configured to support a wide variety of documentation frameworks, metadata standards, and institutional collections management policies.
Yes. Museums can conduct full collection inventories, spot checks, and location audits using desktop or mobile workflows. Barcode and QR code support helps streamline verification projects while maintaining accurate location histories and audit trails.
Yes. The platform maintains audit trails and record histories that allow museums to track updates, location changes, conservation activities, accession modifications, and other collection events over time.
Yes. Institutions can document condition assessments, conservation treatments, environmental monitoring activities, object handling requirements, and preservation-related information as part of an overall collections care strategy.
Yes. Collector Systems is designed around established museum documentation principles, enabling institutions to maintain complete object records, provenance information, collection histories, digital assets, location tracking, and related documentation throughout the lifecycle of an object.
Absolutely. Historical societies use Collector Systems to manage artifacts, archival materials, photographs, manuscripts, oral histories, and local history collections while improving access to collection information for staff, volunteers, researchers, and the public.
Yes. University museums, galleries, special collections, and research institutions can use Collector Systems to manage teaching collections, research collections, archives, and exhibition programs while supporting collaboration among faculty, students, and collections staff.
Yes. Collector Systems includes archival repository functionality that supports archival description, finding aids, hierarchical records, and relationships between archival materials and associated objects, collections, people, and places.
